Toyota (GB) PLC and Toyota Financial Services (UK) PLC (“we”) are committed to protecting and respecting your privacy. On this page we describe how we may make use of any personal data that you may supply to us when you visit this website and the Toyota My Finance mobile application (the “My Finance App”). Please read the following to carefully understand our views and practices regarding your personal data and how we will treat it.
Introduction, who we are and who to contact
Toyota (GB) PLC , which also includes Lexus UK, respects your privacy. Whether you deal with Toyota (GB) PLC as a customer, a consumer, a member of the general public, a partner, supplier or staff member, you are entitled to the protection of your Personal Data.
This Policy applies to all the processing of your Personal Data across the services we deliver at Toyota (GB) PLC and all of the different platforms we use to deliver those services such as online applications, websites, portals, sales and marketing activity and social media platforms. Data captured and processed at a Toyota Dealership is managed separately, which is further described here.
We’ve taken a layered approach to inform you how we deal with your data, as we recognise it can all be a little confusing at times. Therefore, this Policy is accompanied with privacy notices, which provide you with more specific and concise information on that particular area.
Capitalised terms refer to standard terms set out in within the General Data Protection Regulation (GDPR).
Who is responsible for the processing of your personal data?
Toyota (GB) PLC of Great Burgh, Burgh Heath, Epsom, Surrey KT18 5UX is the Data Controller and responsible for the processing of your data.
However, please note that we also process your data, depending on your relationship with us, to different data controllers, which form part of the Toyota Group but are separate legal entities and will have their own processes and procedures for handling your data.
Who can you contact in case you have questions or requests?
Toyota (GB) PLC has appointed a Data Protection Officer (DPO) who is available to handle any questions or queries you may have relating to the processing of your data, this Policy and associated Privacy Notices.
The DPO can be contacted at firstname.lastname@example.org or alternatively by writing to the Data Protection Officer, Toyota (GB) PLC, Great Burgh, Burgh Heath, Epsom, Surrey KT18 5UX.
At Toyota (GB) PLC we collect personal data directly from you when:
You request a Test Drive, Brochure, Vehicle Valuation or complete a form on our websites, you interact with Toyota (GB) PLC through online channels (e.g. website), you attend an event and your picture is taken/used on social media, and/or you use a specific login from your own social media on a Toyota (GB) PLC tool (website, portal, blog).
We remind you that publication on social media may have certain consequences, including for your privacy or for the privacy of persons whose personal data you share. You are fully responsible for your publications and Toyota (GB) PLC will not have any responsibility and liability in this regard.
For full details of what personal data we may collect, please visit toyota.co.uk.
Why we process you data
We process your data based on the lawful grounds listed below:
- Your consent
- Contractual performance
- Legitimate Interests
- Processing necessary for us to support customers with sales and other enquiries
- Processing necessary for us to promote our business, brands and products and measure the reach and effectiveness or our campaigns.
- Processing is necessary for us to operate the administrative and technical aspects of our business efficiently and effectively
- Our Legal Obligations
- To protect the vital interests of you or another person
For full details of each of the above situations, please click here.
Where you have provided your consent, we may use and process your information to:
• Contact you from time to time about Toyota’s products, offers and events that we think might be of interest to you. We will send these communications by email, phone, SMS or post.
For the avoidance of doubt, you will always have the right to withdraw your consent at any time by contacting us at email@example.com or, in relation to any marketing messages you receive, by using the unsubscribe option included in those messages.
Sometimes we will need to process your personal data to contact you if there is an urgent safety or product recall notice and we need to tell you about it.
For further details of what personal data we may collect when we interact with you across our communication and social media channels, please click here.
How long we keep your data and how we secure it
At Toyota (GB) PLC we only retain your data for as long as required by law or where we have an appropriate business justification.
For further information on how long personal data is likely to be kept before being removed from our systems and databases, please contact us using the details provided.
Protecting your personal data
We have implemented a set of technical and organisational security measures to protect your personal data against unlawful or unauthorised access, use of modification, in addition to protection against accidental loss or damage.
Your personal data will only be processed by a third-party Data Processor if that Data Processor agrees to comply with a set of agreed contractual clauses, in addition to appropriate technical and organisational security measures.
Appropriate security means ensuring controls are in place to protect the confidentiality, integrity and availability of your personal data:
• Confidentiality: we will protect your personal data from unlawful disclosure to third parties.
• Integrity: we will protect your personal data from being modified by unauthorised third parties.
• Availability: we will ensure that authorised parties are able to access your personal data when needed.
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Disclosure of personal data
For full details of how we may disclose your personal data, please click here.
Transfer outside the EEA
Toyota operates on a global scale and as a result, your personal data may be stored and processed by us or our partners in multiple countries. This is to enable us to deliver our services to you.
When your personal data is transferred to countries outside the EEA (European Economic Area) that do not generally offer the same level of data protection as in the EEA, Toyota (GB) PLC will implement appropriate specific measures to ensure an adequate level of protection of your personal data.
Your choices and your rights
We want to be as transparent as possible with you, so that you can make meaningful choices about how you want us to use your Personal Data. To exercise your Rights under Data Protection Law, please use the DPO Contact Details.
Your choices on how you want to be contacted and withdrawing consent
You can make a variety of choices about how you want to be contacted by us, through which channel (for example, email, mail, SMS, phone), for which purpose and how frequently. This can be done by adjusting the privacy setting on the relevant device, updating your user or account profile or by following the unsubscribe instructions included in the communication .
Your Personal Data and Right to Access
You have the right to know whether or not we are processing your personal data, to access that information and additionally specified information regarding how we process your information.
Your Right to Rectification
If you find any mistakes in your personal data, you find it incomplete or incorrect, you may also ask us to correct or amend it. This can be done by providing details of your request to us, using the contact details provided.
Restriction of Processing
You have the right to ask us to restrict the Processing of your personal data. This may be whilst we check the accuracy of the information we hold on you. This can be done by providing details of your request to us, using the contact details provided.
Right to Object to Processing
You may also object to the use of your personal data for direct marketing purposes or, if you prefer, you can tell us through which channel and how frequently you prefer us to contact you. You may also object to us sharing your personal data with a third party for the same purpose. Opting Out – If we are using your consent to process your data, you may withdraw that consent at any time. You may withdraw your consent by unsubscribing to an email, changing your preferences in your account, visiting our Opt-Out form or using the contact details provided.
Your Right to Erasure
You may want us to delete your personal data. If you do, please provide details of your request to us, using the contact details provided. We will assess your request and if we are able to erase your data we will inform you of the outcome.
Your Right to Data Portability
You have the right to request that data you have provided is sent to you in a structured, commonly used and machine-readable format and have the right to transmit that data to another organisation. This can be done by providing details of your request to us, using the contact details provided.
Making a complaint
If you wish to make a complaint, please contact our Data Protection Officer. If you are unhappy with the response from the Data Protection Officer then you have the right to lodge a complaint with the Information Commissioner’s Officer (ICO) whose contact details are: Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire SK9 5AF
Live Chat: https://ico.org.uk/global/contact-us/live-chat
Online Form: https://ico.org.uk/global/contact-us/email/
Changes to this policy
We may occasionally make alterations to this policy, which will reflect how we process and look after your data. This is to ensure our commitment to being transparent with you, protecting your information and upholding your rights. If significant changes are made to this Policy or the way in which we process your personal data, we will draw your attention to this either through updates to this Policy on our website, through our service lines or by another means of communication such as email.
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